Q&A: How downsizing office space can benefit a company

0 CommentsBy

While the country’s office market has maintained steady growth over the last few quarters, JLL South Florida’s new vice president of Project and Development Services (PDS), David B. Diaz, explains why a smaller workplace is becoming the new model for employers to follow and how it can actually benefit employee satisfaction.

What is determining employers to shift to smaller workplaces?

Diaz: The need to streamline operational expenses, develop more proficient space and promote employee collaboration are the main factors driving this shift. As I speak with employers across various industries, the conversation over the past ten years has evolved to how can we make our employees and guests better understand our brand and culture? This is mainly achieved by listening to team members and developing space that is not only personal, but also provides comforts seen and experienced in the home.

How can employers do more with less?

Diaz: Employers can do more with less space by making conscious decisions with a workplace strategist and architect on office needs, how people have traditionally used space and what the new models will be for use of space. Some example areas that are really testing the boundaries of adaptive use are private offices and dining/pantry areas. Private offices are being designed in a way that when the primary user is not in the office any employee can utilize the space as a meeting area, telephone room and/or cold calling space. Meanwhile the dining/pantry area can become a collaborative presentation room or a gaming area for employees. Ultimately, less becomes more because employers are charged with developing creative space with what they already have.

Can small workplaces boost employee performance and productivity? How do small workplaces impact overall employee experience?

Diaz: Space is key in employee performance and productivity. I believe that people become more efficient when boundaries are created. Space is a commodity and limiting it automatically allows employees to create office standards and a culture that is conducive to the environment. A smaller workplace allows for a more collaborative environment where employees are able to not only work together, but socialize more as opposed to sitting in a closed-off cubicle alone for eight hours.

What are the main characteristics of a small modern workplace?

Diaz: I would say that the main characteristics of small modern workspace is adaptable open collaboration area. The keys to a successful implementation include furniture selection, placement of audio-visual equipment and lighting, and flexibility of space.

READ RELATED: Office markets shrink across South Florida, but new Class A performs well

What minor renovations could employers make in order to enhance employee satisfaction in a small workplace?

Diaz: There are a variety of different ways employers can approach enhancing a smaller workplace. For instance, wall finishes, furniture and lighting are key elements in creating space that will enhance employee satisfaction. Color and texture can really transform how people feel in a space. Painting a wall, adding wall covering or simply adding artwork can boost employees’ morale, while updating furniture can easily capture space, force document purging and allow for employee engagement and ownership on proposed design. Lighting will always update the quality of environment, so employers should consider developing a plan that utilizes natural light and optimal light levels.

How long do you expect this trend to go on?

Diaz: I think the approach to streamlining office space and making it more adaptive is not a trend, but instead the new normal. The reality in this is how business is going to be done moving forward, especially for small businesses and startups. People are not looking at big spaces anymore, they are looking to make smaller spaces more adaptive and interactive. In the future, if a company purchases a larger than usual space, you’ll know it’s because they need it, not want it.

About the Author: 

David B. Diaz has over 12 years’ experience in project management and architecture. At JLL, he is responsible for bsiness development, client relationship management and project delivery with an emphasis on ground-up construction and developments, interior build-outs, building renovations, and capital improvements for clients. 
Diaz received a master’s degree in architecture and a bachelor’s degree in mass communications from Florida International University. He is also a State of Florida Certified General Contractor.